Employee Advances

Haribabu
Haribabu Member Posts: 33
edited 2009-06-25 in NAV/Navision Classic Client
Hello

Is it possible to maintain employee accounts as a seperate sub-ledger in NAV like AP and AR? We wanted to record employee advances (receipts & payments) in sub-ledger and posting to a GL account and we don't want to create them as a vendor.

Is there any other way to enter the employee advances?

Thanks in advance!

Hari

Comments

  • ssingla
    ssingla Member Posts: 2,973
    Is there a problem with employee as vendor?
    CA Sandeep Singla
    http://ssdynamics.co.in
  • Haribabu
    Haribabu Member Posts: 33
    Thanks for your reply!

    The employees count is huge and the vendor list and AP reports looks very complicated if we create them as vendors. Also, need a separate account to track employee advances alone.
  • ssingla
    ssingla Member Posts: 2,973
    Create Separate Vendor Posting Group and define what ever account you want to specify. Most of standard NAV reports provide the filter for Vendor Posting Group, so in case you want to see normal vendor reports just provide the filter <>Employee
    CA Sandeep Singla
    http://ssdynamics.co.in
  • Deep
    Deep Member Posts: 569
    Create a dimension called Employee with value as employee numbers or names as you want.
    Use a single account in G/L like "Employee Advances" and use the employee as default dimension.
    You need to develop your required reports on the basis of dimensions.
    Regards,

    Deep
    India
  • ssingla
    ssingla Member Posts: 2,973
    Deep wrote:
    Create a dimension called Employee with value as employee numbers or names as you want.
    Use a single account in G/L like "Employee Advances" and use the employee as default dimension.
    You need to develop your required reports on the basis of dimensions.

    Over the years I have started using Vendor option for employees and is comfortable with. The vendor option gives more options, visibility and tracking.
    CA Sandeep Singla
    http://ssdynamics.co.in
  • Deep
    Deep Member Posts: 569
    Yes, for sure.
    But for those who do not want to clutter their vendor list, can go with dimensions.
    Its a matter of option.
    Regards,

    Deep
    India
  • gsiracusa
    gsiracusa Member Posts: 26
    the best solution is to use the vendors but if you use only the employees in Gen. Journal Line, you could create the employees in the Bank Account Card, we use it to us both for the bank accounts that for the cash accounts.

    It is a difficult to manage the single debts and credits with the dimensions

    best regards
    Giovanni Siracusa

    http://www.novalysis.it

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