Employee Advances

Haribabu

Hello

Is it possible to maintain employee accounts as a seperate sub-ledger in NAV like AP and AR? We wanted to record employee advances (receipts & payments) in sub-ledger and posting to a GL account and we don't want to create them as a vendor.

Is there any other way to enter the employee advances?

Thanks in advance!

Hari

ssingla

Is there a problem with employee as vendor?

Haribabu

Thanks for your reply!

The employees count is huge and the vendor list and AP reports looks very complicated if we create them as vendors. Also, need a separate account to track employee advances alone.

ssingla

Create Separate Vendor Posting Group and define what ever account you want to specify. Most of standard NAV reports provide the filter for Vendor Posting Group, so in case you want to see normal vendor reports just provide the filter <>Employee

Deep

Create a dimension called Employee with value as employee numbers or names as you want.
Use a single account in G/L like "Employee Advances" and use the employee as default dimension.
You need to develop your required reports on the basis of dimensions.

ssingla

Deep wrote:

Create a dimension called Employee with value as employee numbers or names as you want.
Use a single account in G/L like "Employee Advances" and use the employee as default dimension.
You need to develop your required reports on the basis of dimensions.

Over the years I have started using Vendor option for employees and is comfortable with. The vendor option gives more options, visibility and tracking.

Deep

Yes, for sure.
But for those who do not want to clutter their vendor list, can go with dimensions.
Its a matter of option.

gsiracusa

the best solution is to use the vendors but if you use only the employees in Gen. Journal Line, you could create the employees in the Bank Account Card, we use it to us both for the bank accounts that for the cash accounts.

It is a difficult to manage the single debts and credits with the dimensions

best regards