Dates on the purchase order

shank

How does everyone handle purchase order dates? There are many dates to use, including order date, planned receipt date, promised date, expected receipt date, requested receipt date. Do you use all the fields? Do you work off of one? We use expected receipt date as the date it will be here in our organization, whether or not it is received by receiving or not.

tinoruijs

It all depends on what your (internal) customer wants.
Does your customer want to follow up on their vendors or just let it happen and see when goods are delivered?
If they want to follow up you can use requested receipt date, promised date and expected receipt date.

Miklos_Hollender

Are you reading the training manuals? This is straight on certification material - or at least was so like 10 years ago when I took the exams.

Anyway, it is meant for the rare situtatons of really large and slow businesses with automated supply chains. Expected Receipt Date is what matters in your availability etc. calculations, reservations etc.

Order Date + Lead Time Calculation (from Vendor or Item) = Planned Receipt Date

Planned Receipt date + Safety Lead Time + Inbound Warehouse Handling Time = Expected Receipt Date.

Requested/Promised is when you negotiate with vendors individually and want to follow up. If you are a huge company like BMW on steroids and you have tons of vendors who each deliver you frequently, you will probably use something like a Requisition Worksheet to automate purchasing and then use all these stuff. Your vendor tells me they can deliver orders in 8 days you set it at a Lead Time on the Vendor Card. You set up a Base Calendar to exlcude non-working days from calculation. You give it a day extra to process inbound goods in your warehouse. So you can automate it and have a calculation of deadlines automatically instead of asking the vendor every time.

I think this granule was designed by a university professor based on theoretical textbooks. This is how logistics is theoretically to be done - but nobody practically does it, except really huge businesses. Either that or maybe it was borrowed from Lanham Distribution who may have made it for a really big company.

shank

Miklos Hollender wrote:

Are you reading the training manuals? This is straight on certification material - or at least was so like 10 years ago when I took the exams.

Anyway, it is meant for the rare situtatons of really large and slow businesses with automated supply chains. Expected Receipt Date is what matters in your availability etc. calculations, reservations etc.

Order Date + Lead Time Calculation (from Vendor or Item) = Planned Receipt Date

Planned Receipt date + Safety Lead Time + Inbound Warehouse Handling Time = Expected Receipt Date.

Requested/Promised is when you negotiate with vendors individually and want to follow up. If you are a huge company like BMW on steroids and you have tons of vendors who each deliver you frequently, you will probably use something like a Requisition Worksheet to automate purchasing and then use all these stuff. Your vendor tells me they can deliver orders in 8 days you set it at a Lead Time on the Vendor Card. You set up a Base Calendar to exlcude non-working days from calculation. You give it a day extra to process inbound goods in your warehouse. So you can automate it and have a calculation of deadlines automatically instead of asking the vendor every time.

I think this granule was designed by a university professor based on theoretical textbooks. This is how logistics is theoretically to be done - but nobody practically does it, except really huge businesses. Either that or maybe it was borrowed from Lanham Distribution who may have made it for a really big company.

Fantastic. Thanks for the feedback. After using it and reading more about it for a few weeks, your response matches up just right.

rico1931

Just a general question after doing some testing. How do companies do Just-In-Time ordering? For example I have a Manufacturing order where the components are purchased and Due by 12/11/14, so I have a purchase order out to a Vendor with the expected delivery date of 12/11/14. Yet the Req. Worksheet is telling me that it's late, when I move the Purchase order date back to 12/10/14 the Req. Worksheet is blank.

So it wants the items to be in 1D before. I check the setup and in the locations card we have both Inbound Whse. Handling Time and outbound times are set to 0D .... everything is set to 0D so I'm not sure where it is telling me that it def wants it in before the Due date on the component lines...

ugh... why do I feel like this is one big can or worms...