Extended Texts

poppinspoppins Member Posts: 647
Hi everyone,

I have a question about extended texts in NAV...
What are they???and how can I use them???

I looked into form 386 (Extended Text) and found many tabs (sales, purchase, services...)with multiple check boxes.What does that mean???

Thanks in advance :)


  • Options
    Luc_VanDyckLuc_VanDyck Member, Moderator, Administrator Posts: 3,633
    From the on-line help:
    Extended Text

    This feature allows you to add more information (thereby supplementing the Description field) to an item or to a G/L account.

    You can use extended text for an item if, for example, you sell an item at a special price for a limited period or a detailed description is necessary for an item.

    Extended texts are available with:

    The Chart of Accounts
    Item Cards
    Resource Cards
    Standard Texts

    The extended text you create can be inserted on sales and purchase lines, which supplement the description for the relevant item. The text can be inserted manually or automatically.

    You can enter a specific language code on the extended text header. This ensures that the text appears only on sales or purchase documents created for customers or vendors with the specified language code. You can also define a time interval during which the text will be valid.

    You can create several texts for the same item. You decide exactly when and where the extended text will be used by the combination of language code, time interval and type of purchase or sales document you specify for the extended text.

    Here is an example of how you can use extended text:

    You offer a particular item at a special price to all your German customers for a limited period. On all invoices created for German customers who buy this item during this period, you want to show a text line with information about this special price.

    For this purpose, you can create an extended text about the price of this item. On the General tab in the Extended Text window, enter the language code DE (German) and the starting date and ending date of the time period for which this offer is valid. On the Sales tab, place a check mark in the Sales Invoice check box. (On the Sales and Purchases tabs, all the remaining check boxes must be blank.)
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