Apply Entries

nicole

hi!....anybody who can tell me the use of 'Apply Entries' functionality?...
also, if you can give me an example of it, say in Sales Journal, it would be
great!!! \:D/

thanks in advance!!! O:)

Savatage

using the Navision "HELP"

In Index type "Application"

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Application

Clicking the Application button will allow you to choose various functions for applying customer ledger entries in the Apply Customer Entries window.

When you click the button, the following menu items will appear:

Applied Entries

Set Applies-to ID

Post Application.

There are various ways to make this window appear because you can apply entries in various ways:

You can apply customer ledger entries in connection with entering information in a journal, before you post the journal. You can apply to customer ledger entries from a sales header (credit memo, invoice or order), and you can apply open customer ledger entries that have already been posted but not applied.

It is important to close (apply) all customer ledger entries in order to obtain correct customer statistics and printouts of account statements and finance charges.

When you apply from a journal or a sales header, you have the following possibilities for selecting the entries that you want to apply to:

On the journal line or the sales header, enter the number of the document that you will apply the line or header to, completing the Applies-to Doc. Type and Applies-to Doc. No. fields. You can do this when you apply a journal line or a sales header to an already-posted entry for which you know the type and document number. The Apply Customer Entries window will not appear.

On the journal line or the sales header, click the AssistButton in the Applies-to Doc. No. field. The Apply Customer Entries window will appear for you to select the entry to which you want to apply the journal line or sales line. Select the entry by clicking OK. The journal or sales header will appear again, with the entry you have selected entered in the Applies-to Doc. Type and Applies-to Doc. No. fields. You can use this method to apply lines to an already-posted entry for which you do not know the type and document number.

To apply several already-posted customer ledger entries to a journal line, click Functions, Apply Entriesl. To apply several already-posted customer ledger entries to a credit memo, click Functions, Apply Entries on the credit memo. The Apply Customer Entries window will appear. By clicking Application, Set Applies-to ID, you can put applies-to IDs on each entry that you want to apply to the journal line or credit memo. The program will enter the applies-to ID from the journal line or credit memo header next to each entry in the window. If the Applies-to ID field is not filled in on the journal line or credit memo header, the document number on the journal line or credit memo header will be used as the applies-to ID.

Attention
After you have selected an entry from the Apply Customer Entries window by clicking OK, or several entries by setting the applies-to ID, the Amount field on the journal line will contain the sum of the remaining amounts for the posted entries you have selected - unless the field contains something already.

When you apply already-posted entries by clicking Application, Apply Entries on the Customer Ledger Entry window, you will be able to use the following method to select the entry or entries you want to apply:

Select the customer ledger entries that you want to apply, and for each one, click Application, Set Applies-to ID. The program will enter three asterisks (***) or (if you work in a multi-user system) your user ID next to the entry.

When you have used Applies-to ID to select the customer ledger entries that you want to include in the application, the fields in the bottom of the Apply Customer Entries window show whether the application balances. If you apply entries in different currencies to one another, the fields in the bottom of this window are all shown in the currency represented by the code in the Appln. Currency field. You can carry out the application even if the amounts in the customer ledger entries that will be included do not balance. The program will record a remaining balance when you carry out the application.

This is how to apply the entry:

If you are applying from a journal: Click OK, and the journal lines will appear again. The Applies-to ID field in the journal line will contain the document number that has been filled in on the entries. When the journal is posted, the journal line will be applied to the selected customer ledger entry or entries.

If you are applying from a sales credit memo: Click OK, and the credit memo will appear again. The Applies-to ID field in the sales header will contain the document number that has been filled in on the entries. When the sales credit memo is posted, it will be applied to the selected customer ledger entry or entries.

If you are applying from a customer ledger list: Click Application, Post Application. The customer ledger entries will be applied.

Attention
If you want the program to calculate a payment discount for an invoice when you apply an already-posted entry, you must have selected a line with a payment when you applied.

Instead of using this function to apply entries, you can select Apply to Oldest in the Application Method field on the customer card - then the program will take care of application automatically.