Item returen to the Supplier for replacement

ushanlokuge

Hi,
We are a Garment Manufacturing company in Sri Lanka.
our process begins at fabric recive where we keep the fabric in the quarantine area and Material Quality department Assurance will check the material and see if it is passable if not we will do a partial return to the supplier and the supplier will send back the returned good (replace items) refering the purchase orderder thaty was raised @ the purchased time.
We want to know if we put a Returnorder will the PO repoen (Since with the reciving of the items PO will close) or is there a betterway to hanndle this.

navuser1

ushanlokuge wrote:

Hi,
We are a ......................
..................................
..................... items PO will close) or is there a betterway to hanndle this.

What do you want to say by the line " item PO will close" ????

ushanlokuge

once all the goods are in house the PO will close after GRN and Invoice.
but in our case sometimes after this we might need to resend the item to the supplier (due to reject or to reprocess).
Since the GRN and Invocing is done (PO refered as closed at that time) how can we handle this situation

navuser1

Now you need to create a Credit Memo for that. you don't need to reopen the Closed PO.

ushanlokuge

Then when the supplier sends the goods he will reffer to the same PO that we send initially. and internally during production we should know how much we have inhouse and how much pending from the supplier against the PO (How much we have retured for replacemant or reprocess due to damege)

navuser1

ushanlokuge wrote:

Then when the supplier sends the goods he will reffer to the same PO that we send initially. and internally during production we should know how much we have inhouse and how much pending from the supplier against the PO (How much we have retured for replacemant or reprocess due to damege)

hmm.

Use the field "Vendor Order No." for keeping track for such kind of cases. You can not get the same PO no. which is posted.

ushanlokuge

Aint the purchase order (PO) sent by us is same as Vender Order Number?

ushanlokuge

what we need is to repoen the PO till the goods that we sent come back in house so when our merchants process the delivery they know that this PO which is returend to the supplier due to defects or reprosseing. and then they can plan the deliveried of finish good accordingly.

navuser1

ushanlokuge wrote:

what we need is to repoen the PO till the goods that we sent come back in house so when our merchants process the delivery they know that this PO which is returend to the supplier due to defects or reprosseing. and then they can plan the deliveried of finish good accordingly.

How can you reopen the PO which is closed (GRN and Invoice made already) ?? [-(

ushanlokuge

Since the reciving is done @ wharehouse (Quarentine Section) and the goods are rejected and sent for processing by the MQA and the rest is transefered to the WH. the transefered goods are issued for production (Since an order may run for good 2 months) if we close the PO we would miss out the rest of the fabric that was sent out for reporsseing for the supplier.
I want to know is there a way to see in the PO even if its close a note or something to say that this fabric amount is retuerned to the supplier and any way to flag the shortness of raw matierials for that order ?

reema

Nav Standard functionality does not support .

with out customization it is not possible to get the functionality what u r asking.

better to take the senior help if u are ready to do customizations, because it is a hectic job.

ushanlokuge

Thank You

themave

what you could do it add a few lines to your PO.

for the items returned, you could add a line and enter a negative qty.

and add a second line with the same item and a positive qty.

the negative line you could post when you returned the items to the vendor.

and when they sent the replacement you could receive the last line with the positive qty.

this would keep the PO open to allow the whole process to complete.