How to create non-inventory items in NAV?

NAVBOY

I would like to keep track of certain type of expense (example: printing paper) in NAV. However, this is not inventory item and will only be posted in G/L account. Can I set up non-inventory items in NAV? how can I do this?

Please help!

Thanks,

kapil4dynamics

U can achieve this by using two methods
1. Create an invoice with Dimension code expense type and value as what u want as here in ur example Paper.

2. U can create a nonstock item but even in case of NonStock item u will end up opening a master. For doing so go to Purchase module (from 4.0 onwards) and open a Non-Stock item.

Deep

Generally it is done by invoicing a G/L account only, so that only expenses are accounted.

nunomaia

If I have understood your correctly. I want to purchase items that you want to track quantity in inventory, but when you post consumption you don’t want any G/L entry because it’s an expense.

I usually solve that problem that using a field in item card named “Zero Value inventory”. This field is not visible in most localizations.

Create a product group that points purchase field to G/L expense account
Create an item with a check on that field and that posting group
Purchase item, with only generated entry on purchase account. Inventory account won’t be used.
Consume item using an item journal, it won’t generated any G/L since its value is zero.

hansika

Really good explanation,

I am working nav 2009 IN localization.
I could not find that field “ZERO Value Inventory “ in item card .

Then how to solve this problem , the people who don’t have this filed.

kapil4dynamics

Is it on item card ????? or on purchase line if u give u look up on return reason code then it is visible.

nunomaia

Sorry the field is "Inventory Value Zero" and not "ZERO Value Inventory". Field ID is 5409.

hansika

Thanks,
I got that field .
I think we can also use this field for consignment or vendor managed inventory.

Is it correct ?

nunomaia

kapil4dynamics wrote:

Is it on item card ????? or on purchase line if u give u look up on return reason code then it is visible.

That filed is in both places. When you can use than field in a specific return of a item or at item level. Activating that field on return or in item card depends desired result.

nunomaia

hansika wrote:

Thanks,
I got that field .
I think we can also use this field for consignment or vendor managed inventory.

Is it correct ?

It depends your local legislation. It’s possible to use that field for many purpose including that 2 purposes. At least in Portugal we have separated legislation for item that are in consignment

hansika

Thanks Nuno,

Today I learned a new issue from. You.
If we are using this field for consignment , then how to define the posting groups .( just give the example)

(if it is a common purchase then i know about the posting groups of vendor , item )

Please let me know that thing also.

Share your valuable experience about this.

Thanks and regards