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Using the Purchase Register
CJBeattie
Member Posts: 57
Hi Adam
My question is concerned with using the purchase register, and the differences between that and invoicing a PO direct from the Purchase Orders Form.
When invoiving a received PO (from the Purchase order form), you have the ability to amend the amount on the PO line, if the invoice amount has come in at a slightly different amount from the amount it was recevied in at and posted using the physical voucher.
It is my understanding that this value can be amended on the PO line, as it will reverse the amount of the physical voucher and post the new invoiced amount on the financial voucher. Let me know if I am wrong??
However, I have tried doing something similar when using the purchase register, picking up the purchase order to match it against and amended the amount.
Example: - A purchase invoice comes in before goods have been received. Therefore they are registered for approval.
The purchase register is put on for the value of £11.
The original PO was raised for £10, and received at a later date, posting physical value of £10 on the physical voucher.
When you decide you then want to post that purchase register, either using the purchase invoice journal or the invoice pool, you match it against that PO, but it will not post due to there being a difference. What is the best way to get this to post? As you cannot amend the registered value?
Any thoughts would be appreciated.
Kind Regards
Craig
My question is concerned with using the purchase register, and the differences between that and invoicing a PO direct from the Purchase Orders Form.
When invoiving a received PO (from the Purchase order form), you have the ability to amend the amount on the PO line, if the invoice amount has come in at a slightly different amount from the amount it was recevied in at and posted using the physical voucher.
It is my understanding that this value can be amended on the PO line, as it will reverse the amount of the physical voucher and post the new invoiced amount on the financial voucher. Let me know if I am wrong??
However, I have tried doing something similar when using the purchase register, picking up the purchase order to match it against and amended the amount.
Example: - A purchase invoice comes in before goods have been received. Therefore they are registered for approval.
The purchase register is put on for the value of £11.
The original PO was raised for £10, and received at a later date, posting physical value of £10 on the physical voucher.
When you decide you then want to post that purchase register, either using the purchase invoice journal or the invoice pool, you match it against that PO, but it will not post due to there being a difference. What is the best way to get this to post? As you cannot amend the registered value?
Any thoughts would be appreciated.
Kind Regards
Craig
0