Post Purchase Invoice

Thirawat

Dear All,

We have one scenario to ask the solution from you.

1. We have to control the item by using serial number.
2. We have to create one purchase order with item A, the quantity is 1,000 kg. At this step, we don't know what the serial number is send from the supplier, so the quantity is whole amount.
3. The supplier send the item A with 3 invoices and 3 serials number (1 invoice : 1 serial), serial 001 in the invoice 1 has 400 kg.,serial 002 in the invoice 2 has 300 kg. and serial 003 in the last invoice has 300 kg.
4. The warehouse department have to received item A with 3 packing slip document and send those invoice and packing slip to the accounting department.
5. The accounting department need to post purchase invoice with invoice 3 first and follow by invoice 1 and 2.

for this scenario, in the post purchase invoice form, we have to select the quantity is packing slip and select the purchase order. After selected, the program will show the purchase order which is not separate by packing slip number, and so we don't partial post the purchase invoice.

Can you help us about this solution?

Thank you.

ddinh

Hi Thirawat,

I think you should do a small customization to split Purchase lines before posting Packing slip. That means in PO lines you can separate the quantity for each serial number before posting. I think it is simple to do the same with split function in Production Order form.

Another way, you can do that by using deliver now in quantity tabpage. But you must change serial number before posting.

Hopefully something helps you...

Regards,
Dinh

veerabhadra25

Hi Thirawat,

You could use Edit Diminsion feature to assign Serial No. Dim for required lot's of received qty.

hardi

I think standard AX can handle this.
Assuming you invoice directly (no packing slip posting), you should be able to post Invoice#1 400qty and assign serial number on the posting screen.
Or, alternatively you do inventory registration prior to invoice #1.

Repeat the same thing for invoice #2, invoice #3.

It depends on complexity / how many ppl involved during invoice process.

Hope this help

cheers
Hardi