Purchase Expensed Items

mstallmann

What is the best way to purchase expensed items, such as office supplies in Navision.

We don't have to create part numbers for them do we? We don't have to post consumption either do we?

Mike

Luc_VanDyck

Post these expenses on a G/L Account instead of a Item.

mstallmann

That makes sense, but then when printing the purchase orders, the G/L account appears as the Item No. I guess you would then put the item no. in the description? Hasn't that caused some confusion with your vendors? Is there another work around?

Mike

Luc_VanDyck

On standard Navision documents, the field "No." is not printed when Type = G/L Account. Only the description is printed.

Tcrawford

I don't know how you feel about buying additional granules but someone had suggested the charge items as a solution. They also have a non stock granule, but this creates an item in the Item card.

Savatage

Just to note on Item(Charge):
:!:
The item charge solution did not work for us. it took sooooooo long to read all the entries we have it was not worth it. We made our navision software comp. give us our money back for that granule.

it looks like it worked great on the demo company but when we added it on and it had to read thru 2 million entries -FORGETTABOUTIT!

Savatage

i was curious about the original question. we just make a journal entry (ie) office depot - $250.00 G/l account-> office expense. Are you generating a po to order supplies?

mstallmann

Yes, sometimes we need to create p.o.'s for expensed items...