Goods invoiced not received

Christopher_Boddington

I have been informed by our Service provider for Navision 4.0 that there is no facility to enter an invoice on the purchase ledger for materials purchased for inventory but not booked in as inventory. This creates an issue where we have imported from afar and need to recognise the invoice for payment prior to the goods being booked into inventory.

Does anybody have a work around?

Thanks

kriki

[Topic moved from Navision Financials forum to Navision forum]

Alex_Chow

Christopher Boddington wrote:

I have been informed by our Service provider for Navision 4.0 that there is no facility to enter an invoice on the purchase ledger for materials purchased for inventory but not booked in as inventory. This creates an issue where we have imported from afar and need to recognise the invoice for payment prior to the goods being booked into inventory.

Does anybody have a work around?

Thanks

There are ways around it, like receiving the item on a OnTheWater location. Because technically, the items are yours if it's FOB.

In version 5.0, you can facilitate this by using the prepayment function.

alsol

For this case I would go for this workaround:

1. you have a purchase order with, lets say, 1 piece of item xyz with a unit cost 2000. This item has not been received.

2. You create a second line with a GL account. For example "Prepaiments to suppliers" or "Deferred expenses". Everything else is the same as on the first line.

3. You create a third line exactly the same as the second but with quantity -1.

4. Now after you received the invoice you can receive and post the second line which creates a Vendor Ledger Entry and an entry on the account mentioned before.

5. After you received the shipping, you can receive and post line 1 and 3 together which creates a 0 invoice. But the entry on the Balance sheet account will be released against inventory.

I hope this helps.

Regards

vaxo_jj

cyberscout

Can you pls explain, how it can be received and posted only 2nd line from Purchase Order?

Malajlo

Better solution:
Crete purch. order
first line item with cost 0
second line type item costs, enter unit cost
Post only second line (rec. and inv.)
Wait for goods.
Assign costs and post only items.

Savatage

vaxo_jj wrote:

cyberscout

Can you pls explain, how it can be received and posted only 2nd line from Purchase Order?

Find The "Qty To Receive" Column If all lines are blank except for line 2, when you goto receive only that line will be effected.

Same Goes For "Qty To Invoice"

alsol

... and to make shure, that the amount you are going to invoice is correct, you can hit F9 and then click on tab "Invoicing". There are only those lines included where "Qty. to invoice" is not 0. Same with tab "Shipping".

Regards