Navigate to search a Document Number

Beatrice

Hi,

I am having the following message when I go on the Navigate window to search a specific document number:

The document number has been used more than once.

How can the duplicate document number be retraced?

Thanks and Regards,
Beatrice.

ssingla

If you define a common number in two different series the system will not stop you from doing so. There are some other ways also for entering duplicate number in system. When ever the message appears , drill down on the gl entries or other entries and you will find two transaction with the same document number.

muksha

To avoide such things we must assign the unique no. series for easy data validation.

lakshmivalluru

also if you do not have no. serries set on journals then there is a possibity of using same number , could be invoice no, could be credit memo number, could be anything.

you can't avoid it to full extend, rememeber someone can do a journal import. But you can differentiate them by postingdate, source code, userid, etc...

Heetesh

Hi Beatrice,

its probably a good idea to have pre-assigned doc numbers for most documents, through No Series. You can customise the automated numbers to a good extent, depending on specific documents, e.g. date and have multiple range of numbers for the same doc, e.g. all purchase orders in January could start with JAN00001 etc..., and so on.
As we used to say back home, pa laisse lor ban imbecile seki toi capav fer!

Cheers

Beatrice

Hello Heetesh,

Thanks for reply.

The problem is that am not a technical person.. Don't know much about coding in Navision...

Regards,
Beatrice.