purchase order post G/L entries

manuela2

Hi,
I am using 4.0 sp2 and I don’t know how to get general leder entries when I post a purchase order.
I should need to post to G/L on the 4009 account…
Thanks in advance

ara3n

what is the 4009 account. IS that your AP account? your expense account?
If it's AP you need to setup your posting group on Vendor card. If it's expesese account you need to select on line type gl and the GL No.

manuela2

4009 Vendors, invoices not yet received

ara3n

I'm sorry but the above sentence does not make sense. Could you clarify?

manuela2

i'll try, when I post a purchase order, I don't get any G/L entry, even if a select on the Inventory setup "Expected Cost Posting to G/L"
I need:
1. a forecast on the G/L after post a purchase order
2. cancel the forecast on the G/L after post the purchase invoice.
is it possible?

ara3n

I see. well what is the value of Direct unit cost on purchase line, when you receive the goods? That amount gets hit the GL account.

Alex_Chow

Is your Expected Cost Posting turned on under the inventory setup?

Kowa

manuela2 wrote:

even if a select on the Inventory setup "Expected Cost Posting to G/L"

You need to check "Automatic Cost Posting" too, if you want the G/L entries for the inventory accounts to be created directly when posting "Receive". Otherwise G/L Entries are only created when Report "Post Inventory Cost to G/L" is run.

"Expected Cost Posting to G/L" is a additional option if you want not only the actual inventory values (invoiced unit cost) to appear in the G/L , but the expected inventory values (expected unit cost upon reception) posted to the interim accounts specified. This again will always take place when Report "Post Inventory Cost to G/L" is (hopefully ) eventually run, but if "Automatic Cost Posting" is checked it too will also happen when the purchase document is posted. The debit post is created on the "Inv. Accrual Account (Interim)" of the General Posting Setup, the credit post on the "Inventory Account (Interim) "of the Inventory Posting Setup.

When the Purchase is invoiced, these posts on the interim accounts are cancelled by further G/L entries and new credit entries for the "Inventory Account"(s) / Inventory Posting Setup and debit entries on "Direct Cost Applied Account"(s)/ General Posting Setup are created to replace the expected cost by the actual cost.