Invoicing before Recieving

jayshyne

I was wondering if its possible for me to do a modification on the Purchases and payables for Orders so i can invoice before recieving. If so what are the implications and how do i do that? Thanks

johnson_alonso

Hi Jay,
I think you can't do what you want, except if the type is G/L account, for example purchase down payment using G/L account 4525 but if you invoice item without receiving first, it will not work successfully. The standard flow of navision is receiving item then invoicing or receiving and invoicing.


rgds,
Johnson Alonso

kine

You can use only something like Advance Invoicing...

SV

Hi,

But why would you want to book invoice before receiving. If there is really a need, you will have to book a General Journal. I would not advise modifying it. It does not seem a logical.

SV

Alex_Chow

jayshyne wrote:

I was wondering if its possible for me to do a modification on the Purchases and payables for Orders so i can invoice before recieving. If so what are the implications and how do i do that? Thanks

If you received a Proforma Invoice, you can post an accrual to the G/L to reflect the expected cost you're going to receive. This is a non-modification way to go about it.

The implication when you modify something like this is that you'll need to modify Navision costing, inventory remaining quantity calculation, inventory planning, plus a bunch of other stuff. Basically, it'll be rewriting Navision inventory module.

bbrown

Did this for a client back in version 2.60, it was not fun.

ara3n

I'll bet upgrading that client won't be fun either. Because you have to rewrite it again.

bbrown

I moved to another NSC a few years ago. Someone else will have fun with that upgrade.

themave

Rather then modify anything the way we handle it is to add two additional lines to the PO.

first line is G/L account - Prepaid Inventory and it is a positive qty and amount of invoice we want to pay.

the second is a G/l Account - prepaid inventory and the qty is negative. and the same amount as above.

When we book the invoice we receive and invoice the first G/l Line this books the dollars into a pre-paid accout and we can run the payment journal and pay the vendor.

We we actualy receive the material, we receive and invoice the remainder of the PO. the detail line items get received and the because the neg Qty on the G/L account also gets books the net is zero, the prepaid inventory account is zero'ed out and the inventory is correctly recorded.