Posting G/L Account without receive

JTPro · 2006-07-17

Hello all,

My client wants to post purchase line of type "G/L Account" without need of receive it. Does someone know how to do it in a smooth way?

Best regards!
jtpro

ara3n · 2006-07-17

You can use Purchase invoices. You can only invoice on purchase invoices.

Alex_Chow · 2006-07-17

JTPro wrote:

Hello all,

My client wants to post purchase line of type "G/L Account" without need of receive it. Does someone know how to do it in a smooth way?

Best regards!
jtpro

Hi, can you explain this problem in further detail? Why wouldn't you want to "recevie" against a G/L Account?

JTPro · 2006-07-17

The problem is as follows:

The company has three warehouses. Each warehouse does his purchasing job, means receive stuff. They dont do posting work. The reason is simple. The accounting department adds extra cost to each purchase order (G/L Account), before they post it. The result is that we have receive that contains only one line with this extra cost, that looks pretty strange.
That is the reason, why they want to post line of type "G/L Account" without receiving it.
I hope that it can be overlook somehow.

Best regards
JTPro

andrejsm · 2006-07-17

Hi,
Maybe I am wrong, but why your company doesn't use Item charges?
When Warehause receive goods, they enter purchase order with lines of type item. After that they change Purchase order status to 'released'. And next step is to post Receive. After that all goods are available in the inventory.
Then accounting department start they work - first enter additional costs using line of the type Charge (Item). Then make Charge assigment and post Invoice.
Now everyone are happy - warehause employees have they item quantities in the inventory, but accountants have right costs.

JTPro · 2006-07-18

andrejsm wrote:

Hi,
Maybe I am wrong, but why your company doesn't use Item charges?
When Warehause receive goods, they enter purchase order with lines of type item. After that they change Purchase order status to 'released'. And next step is to post Receive. After that all goods are available in the inventory.
Then accounting department start they work - first enter additional costs using line of the type Charge (Item). Then make Charge assigment and post Invoice.
Now everyone are happy - warehause employees have they item quantities in the inventory, but accountants have right costs.

Hi,

I cannot use this functionality, because when you add extra cost using line of the type Charge (Item), the total amount of item is counted together with this cost. That is unacceptable for my company. So, it seems that I will have to write own modification.

Thanks a lot for your answers.

Best regards
JTPro

rsfairbanks · 2006-07-18

Cannot the accounts team just receive and invoice? If you want you can just default Qty to receive to 0 so they don't accidentally reciept something they should not.

JTPro · 2006-07-19

The first answer gave me a solution (thanks to ara3n).

We will try to force the client's accounting department to make invoice from posted receives, and then add extra cost. So, there is no problem, that we have receive, that contains only extra cost.

Best regads
JTPro

ara3n · 2006-07-19

:P

Posting G/L Account without receive

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